Journey plans live in a group chat
Departure, route, expected arrival and check-in points are agreed in messages, and nobody notices a missed check-in until hours later.
Logistics & Fleet
Getting people and material to site, under control
Journey management, a vehicle register and the transfers that move material between locations — because in field operations the drive to site is one of the highest-risk activities of the day.
Vehicles and journeys · Works with Inventory transfers and HSEQ journey risk
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Before Caspian ERP
Driving is the biggest risk nobody systematises
Road travel kills more people in field operations than most of the activities that get a permit. It is usually managed with a phone call and a WhatsApp group.
Vehicle documents expire unnoticed
Insurance, inspection and permits sit in a folder in the glovebox. The lapse is discovered at a checkpoint or after an incident.
Material moves without paperwork
Stock is loaded onto a truck for another site, and the receiving store finds out when it arrives — if it arrives.
What it does
Journeys, vehicles and material movement in one module
The same discipline that applies to a permit, applied to the road and to the load.
Journey management with real check-ins
Plan the journey, approve it, and track it against check-in points rather than hoping.
- Journey plans with route, purpose, driver and passengers
- Risk assessed and approved before departure
- Check-in points with expected times
- A missed check-in is visible, not invisible
A vehicle register that holds the documents
Every vehicle as a record, with the paperwork and the inspections attached.
- Vehicles with registration, type and assigned driver
- Insurance, inspection and permit documents with expiry
- Inspection history kept against the vehicle
- Expiry warnings before the checkpoint finds it
Drivers checked like any other competence
A driver is a personnel record, and defensive driving is a training module like any other.
- Driver authorisation held on the personnel file
- Licence and defensive-driving validity tracked in the matrix
- Journey approval can require a current authorisation
- Contractor drivers held to the same standard
Material movement between sites
Transfer orders make an inter-site move a controlled transaction with both ends accounted for.
- Transfer raised, dispatched and received
- Stock visible as in transit rather than missing
- Discrepancies recorded at the receiving end
- The receiving store gets paperwork, not a surprise
A journey, from request to closed
The same shape as a permit to work — because it carries comparable risk.
Journey requested
Route risk assessed
Approved
Departure
Check-in points
Arrival confirmed
Every tool in the module
What the module covers
Fleet and journey control, plus the inter-site movement of material. Vehicle servicing is not duplicated here — a vehicle is an asset, so it is maintained in the Maintenance module.
Vehicles
The fleet register — registration, type, assigned driver, documents with expiry dates and inspection history.
Journey Management
Journey plans with route, risk, approval and check-in points, so a late arrival is noticed at the time.
Transfer Orders
Controlled movement of stock between warehouses and sites, with in-transit visibility and receipt confirmation. Shared with Inventory.
Connected, not bolted on
Logistics borrows from three modules on purpose
A separate fleet system would need its own people, assets and stock. This one does not.
Vehicles are maintained as assets
Servicing, odometer readings and preventive plans use the same CMMS as every other piece of equipment you own.
Journey risk is HSEQ risk
Route risk assessments sit in the same register as every other assessment, and an incident on the road is an incident.
Loads are stock
Material on a truck is a transfer order, so both the sending and receiving stores see the same quantities.
Who lives in it
For the people who move things safely
Three jobs that are usually managed by phone.
Journey manager
Approves journeys, watches check-ins against expected times, and escalates a missed one instead of finding out later.
Fleet coordinator
Keeps vehicle documents current, schedules servicing through Maintenance and knows which vehicle is with whom.
Logistics coordinator
Moves material between sites as tracked transfers, so nothing is in limbo between two stores.
Yours to shape
Configure logistics to how far and how rough you travel
A city delivery round and a 400 km desert transit need different rules. Both are configuration.
- Decide which journeys require a plan and an approval, and which do not
- Set check-in intervals by route type, distance or risk rating
- Require a current driving authorisation before a journey can be approved
- Track vehicle document expiry with your own warning windows
- Choose whether transfer orders require receipt confirmation before stock is released
Logistics · Settings
| Setting | Value |
|---|---|
| Journey plan required | Over 100 km |
| Check-in interval | 2 hours |
| Driver authorisation | Enforced |
| Vehicle doc warning | 45 days |
| Transfer receipt | Confirmation required |
Logistics questions we get asked
Is this a telematics or GPS tracking system?
No. It is the management layer around journeys — planning, risk, approval and check-ins — plus the vehicle register and its documents. It does not replace a tracker fitted to a vehicle, and does not pretend to.
Why is Fleet part of Logistics?
Because vehicles, journeys and the material they carry are one activity in field operations. Splitting them means the truck, the driver and the load are managed in three places. Vehicle servicing still runs through Maintenance, since a vehicle is an asset like any other.
What happens when a check-in is missed?
It is visible against the journey rather than passing silently. What you do about it is your escalation procedure — the system’s job is to make sure the missed check-in is not the thing nobody noticed.
Can contractor drivers be included?
Yes. Contractor personnel are tracked with the same competency rules as employees, so a contract driver’s licence and defensive-driving validity are checked the same way.
Do transfers between sites affect stock immediately?
Stock leaves the sending location on dispatch and is visible as in transit until the receiving location confirms it. That in-between state is exactly what a phone call loses.